How Webheay handles your information.
This page explains in plain language what information we collect when you use our site and analysis tools, how we use it, and the choices you have. It is a general draft to be edited for your operations.
Effective date: [Insert date] • For UK independent professionals
At a glance
We describe data practices for an AI-powered analysis service for variable income. No sale of personal data. You control contact and account information.
- Transparency first
What we collect, why, and how long we keep it. - Your choices
Access, correction, deletion and marketing opt-out. - Editable draft
Review with your adviser before publishing.
1. Introduction
This Privacy Policy describes how Webheay (“we”, “us”) handles information in connection with this website and our data analysis service for independent professionals managing variable income.
If you do not agree with this Policy, please do not use the site. Additional notices may apply to specific forms or tools and should be read alongside this page.
Contents: What we collect • How we use it • Sharing • Retention • Security • Your rights and choices • Cookies • Changes and contact
2. Information we collect
We collect only information that is relevant to operating the site and providing the service you request. Categories may include:
| Category | Examples | Source |
|---|---|---|
| Contact and enquiry details | Name, email address, message content when you contact us or submit a form | Provided by you |
| Account and service inputs | Information you choose to enter to use analysis features, preferences and settings | Provided by you |
| Technical and usage data | Pages viewed, device and browser type, approximate location derived from IP, logs | Collected automatically |
| Cookies and similar technologies | Identifiers for site function, preferences and basic analytics — see Cookies below | Collected automatically |
Note: Please do not submit sensitive financial account credentials, or third-party personal data, unless specifically requested through a secure process. [Edit to reflect your actual inputs.]
3. How we use information
Operate and improve the service
We use information to respond to enquiries, provide requested analysis outputs, maintain site security, and understand how the site is used so we can improve clarity and performance.
Contact you
To reply to messages, send administrative updates, and — only where you have agreed — send relevant information about the service. You can opt out at any time.
Safety and compliance
To detect misuse, prevent fraud, troubleshoot issues, keep records, and meet legal obligations that apply to our operations.
What we do not do
We do not sell personal information. We do not use your inputs to make automated decisions with legal effect without human review. AI outputs are analytical support only and do not guarantee outcomes.
Basis for processing [Edit]
Depending on context, we may process information to perform a contract, pursue legitimate interests in running the service, comply with law, or act on consent where requested. Update this paragraph to reflect your actual approach.
4. Sharing and disclosure
We share information only as needed to run the site and service:
- Service providers: Hosting, analytics, security and communication tools that process data on our instructions. [List categories actually used.]
- Legal and safety reasons: Where we believe disclosure is necessary to comply with law, protect rights and safety, or investigate misuse.
- Business changes: In connection with a reorganisation or transfer, with appropriate safeguards and notice where required.
We do not disclose analysis inputs to third parties for their own marketing purposes.
5. Your rights and choices
Depending on where you live, data protection law may give you rights over your personal information, such as to request access, correction, deletion, restriction, portability, or to object to certain uses.
- Access and update: You can ask for a copy of information we hold about you and ask us to correct inaccuracies.
- Deletion: You can ask us to delete information where it is no longer needed for the purposes described here.
- Marketing: You can opt out of non-essential messages at any time by using the unsubscribe link or contacting us.
- Cookies: You can control cookies through your browser settings — see below.
To exercise a right, use the Contact page. We may need to verify your identity and will respond within a reasonable timeframe. [Insert contact method and response timeframe.]
6. Retention
We keep personal information only for as long as reasonably necessary for the purposes set out in this Policy, including to provide the service, maintain records, resolve issues and meet legal requirements.
Retention periods vary by data type. For example: enquiry messages are kept for [insert period, e.g. 12 months]; account-related records for [insert period]; and basic logs for [insert period]. When no longer needed, information is deleted or anonymised. [Edit to reflect your actual schedule.]
7. Security
8. Cookies and analytics
We use cookies and similar technologies for essential site functions (such as remembering preferences and keeping the site secure) and, where enabled, for basic understanding of site use.
You can manage cookies in your browser settings to block or delete them. Blocking some cookies may affect site functionality. [If you use a consent banner or analytics provider, describe it here and list provider categories.]
9. Other important information
Do you transfer data internationally?
If service providers process data outside your country, we take steps to ensure appropriate safeguards are in place. [Describe your hosting location and transfer mechanism, or remove if not applicable.]
Children's privacy
This site is intended for adults managing professional income and is not directed to children. We do not knowingly collect personal information from children. If you believe a child has provided information, please contact us so we can remove it.
Third-party links
Our site may link to third-party sites. Their privacy practices are governed by their own policies. We encourage you to review those policies before providing information.
How do you handle analysis inputs?
Information you enter into analysis tools is used to generate the requested output and to maintain and improve the service. Review outputs carefully — they support informed decision-making but do not constitute financial advice and do not guarantee results.
10. Changes to this policy and contact
We may update this Policy from time to time to reflect changes in our practices or for operational reasons. We will post the updated version on this page and revise the effective date above. Where appropriate, we will provide additional notice.
For privacy questions, requests, or complaints, please use the Contact page. [Insert designated contact details.] You may also have the right to contact your local data protection authority.
Related: please also review our Terms for rules governing use of the site and service.